Innova Software Services Inc.
Innova Software Services Inc. – Privacy Policy
Effective Date: Jan 1, 2023
At Innova Software Services Inc. (“Innova,” “we,” “us,” or “our”), we are committed to
protecting the privacy and security of the personal information we collect from
individuals who apply for positions with us, inquire about our services, or interact with
our recruitment and software development processes. This Privacy Policy explains how
we collect, use, disclose, and protect your personal information.
1. About Innova Software Services Inc.
Innova Software Services Inc. is a company specializing in recruitment services and
software development. We connect talented individuals with career opportunities and
provide innovative software solutions to our clients.
2. What Information Do We Collect?
We collect personal information that is necessary for our recruitment and business
operations. This may include, but is not limited to:
• Contact Information: Name, address, phone number, email address.
• Application Information: Resume/CV, cover letter, work history, educational
background, skills, qualifications, professional licenses, certifications, references,
salary expectations.
• Identification Information: (If required for employment verification after an offer)
Date of birth, government-issued identification numbers (only when legally
permissible and necessary).
• Technical Information: When you visit our website or use our online application
portals, we may collect IP address, browser type, operating system, referring
URLs, and website activity data through cookies and similar technologies.
• Voluntary Information: Any other information you choose to provide to us, such
as diversity information (e.g., gender, race, ethnicity), which is collected on a
strictly voluntary basis and used for diversity and inclusion initiatives where
permitted by law.
3. How Do We Collect Your Information?
We collect information through various channels, including:
• Directly from You: When you submit your resume or application through our
website, email, or third-party job boards; participate in interviews; or
communicate with us.
• From Third Parties:
o Recruitment Partners/Job Boards: From platforms where you have
posted your resume or applied for a position.
o References: From individuals you have provided as references.
o Publicly Available Sources: From professional networking sites (e.g.,
LinkedIn) where you have made your information publicly available.
Www.innovasoftservices.com Email:HR@innovasoftservices.comInnova Software Services Inc.
o Background Check Providers: With your consent, if an offer of
employment is extended and a background check is required.
4. How Do We Use Your Information?
We use the personal information we collect for the following purposes:
• Recruitment and Staffing:
o To assess your qualifications and suitability for current and future job
opportunities with Innova or our clients.
o To contact you regarding your application or potential opportunities.
o To schedule and conduct interviews.
o To perform reference checks and, with your consent, background checks.
o To facilitate the hiring process, including making job offers.
o To maintain a talent pool for future openings.
• Software Development and Business Operations:
o To manage our relationships with candidates, employees, and clients.
o To improve our recruitment processes and services.
o To comply with legal and regulatory obligations.
o For internal administration, data analysis, and to enhance the security of
our systems.
• Communication: To respond to your inquiries, provide information about our
services, or send relevant updates.
• Legal Compliance: To comply with applicable laws, regulations, legal
processes, or governmental requests.
5. With Whom Do We Share Your Information?
We may share your personal information with the following categories of recipients:
• Internal Innova Personnel: Relevant employees within Innova Software
Services Inc. who are involved in the recruitment process, HR, or management.
• Clients (for recruitment purposes): If you are applying for a position with one
of our clients, we will share your relevant application information (e.g., resume,
qualifications) with that client for their evaluation.
• Service Providers: Third-party vendors and service providers who assist us with
our operations, such as applicant tracking systems, IT support, background
check providers, and communication platforms. These providers are obligated to
protect your information and only use it for the purposes for which we disclose it
to them.
• Legal and Regulatory Authorities: When required by law or in response to
valid legal requests (e.g., subpoenas, court orders).
• Business Transfers: In connection with, or during negotiations of, any merger,
sale of company assets, financing, or acquisition of all or a portion of our
business by another company.
Www.innovasoftservices.com Email:HR@innovasoftservices.comInnova Software Services Inc.
6. Data Retention
We retain your personal information for as long as necessary to fulfill the purposes for
which it was collected, including for the purposes of satisfying any legal, accounting, or
reporting requirements.
• If you are hired, your information will become part of your employment record.
• If you are not hired, we will retain your application information for a reasonable
period (e.g., 2-5 years, depending on legal requirements and our legitimate
business interest in considering you for future opportunities) to consider you for
other suitable positions, unless you request otherwise.
• We regularly review our data retention periods and securely dispose of
information when it is no longer needed.
No mobile opt-in data will be shared with third parties
7. Your Privacy Rights
Depending on your jurisdiction, you may have the following rights regarding your
personal information:
• Right to Access: To request access to the personal information we hold about
you.
• Right to Rectification: To request correction of inaccurate or incomplete
personal information.
• Right to Erasure (“Right to be Forgotten”): To request the deletion of your
personal information, subject to certain exceptions.
• Right to Restrict Processing: To request the restriction of processing of your
personal information in certain circumstances.
• Right to Data Portability: To receive your personal information in a structured,
commonly used, and machine-readable format and to transmit that data to
another controller.
• Right to Object: To object to the processing of your personal information,
particularly for direct marketing purposes.
• Right to Withdraw Consent: Where we rely on your consent to process your
personal information, you have the right to withdraw that consent at any time.
To exercise any of these rights, please contact us using the contact details provided in
Section 9. We may require you to verify your identity before fulfilling your request.
8. Data Security
We implement appropriate technical and organizational measures to protect your
personal information from unauthorized access, use, disclosure, alteration, or
destruction. These measures include encryption, access controls, secure storage
solutions, and regular security assessments. While we strive to protect your personal
information, no method of transmission over the Internet or method of electronic storage
is 100% secure.
Www.innovasoftservices.com Email:HR@innovasoftservices.comInnova Software Services Inc.
9. International Data Transfers
As Innova Software Services Inc. operates globally and works with international clients,
your personal information may be transferred to, stored, and processed in countries
outside of your own, including Canada, the United States, or other jurisdictions where
our service providers or clients are located. We will take all reasonable steps to ensure
that your data is treated securely and in accordance with this Privacy Policy and
applicable data protection laws. This may involve using standard contractual clauses or
other legally approved mechanisms for data transfers.
10. Changes to This Privacy Policy
We may update this Privacy Policy from time to time to reflect changes in our practices
or legal requirements. We will post the updated Privacy Policy on our website and
indicate the “Effective Date” at the top. We encourage you to review this policy
periodically.
11. Contact Us
If you have any questions, concerns, or requests regarding this Privacy Policy or our
data practices, please contact us at:
Innova Software Services Inc.
Email: privacy@innovasoftservices.com
Phone: +1 548-384-7233
Www.innovasoftservices.com Email:HR@innovasoftservices.com